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Cost Analytics

Subscription Costs

Analytics for SaaS and subscription service spending

Track and analyze your organization's SaaS subscription costs.

Subscription Tracking

CloudAct tracks costs for all your SaaS tools and subscriptions:

CategoryExamples
ProductivitySlack, Microsoft 365, Google Workspace
DevelopmentGitHub, GitLab, Jira, Linear
DesignFigma, Adobe Creative Cloud
MarketingHubSpot, Mailchimp, Salesforce
SecurityOkta, 1Password, Snyk
InfrastructureDatadog, PagerDuty, Cloudflare

Cost Metrics

Subscription Overview

MetricDescription
Total SubscriptionsNumber of active subscriptions
Monthly SpendTotal monthly subscription cost
Annual SpendProjected annual cost
Per-Seat CostAverage cost per user

License Utilization

Track actual usage vs. purchased licenses:

  • Active users vs. total licenses
  • Utilization percentage
  • Unused license cost

Analytics Views

By Category

Group subscriptions by:

  • Tool category
  • Department
  • Project
  • Team (via hierarchy)

By Billing Cycle

CycleDetails
MonthlySubscriptions billed monthly
AnnualSubscriptions billed yearly
Usage-basedPay-as-you-go subscriptions

Cost Allocation

Assign subscriptions to your organizational hierarchy:

  • Department
  • Project
  • Team

This enables cost center reporting and chargeback.

Managing Subscriptions

Adding Subscriptions

  1. Go to IntegrationsSubscriptions
  2. Select the provider or add custom subscription
  3. Enter plan details and pricing
  4. Assign to hierarchy (optional)

Tracking Renewals

CloudAct tracks renewal dates:

  • Upcoming renewals (30, 60, 90 days)
  • Auto-renewal status
  • Contract end dates

Set up renewal notifications to review subscriptions before they auto-renew.

Cost Optimization

Identifying Savings

  • Unused licenses - Reduce seat count
  • Duplicate tools - Consolidate similar services
  • Plan downgrades - Move to appropriate tier
  • Annual vs. monthly - Save with annual billing

Negotiation Insights

Use spending data for vendor negotiations:

  • Historical spend trends
  • Usage patterns
  • Multi-year commitment options