Cost Analytics
Subscription Costs
Analytics for SaaS and subscription service spending
Track and analyze your organization's SaaS subscription costs.
Subscription Tracking
CloudAct tracks costs for all your SaaS tools and subscriptions:
| Category | Examples |
|---|---|
| Productivity | Slack, Microsoft 365, Google Workspace |
| Development | GitHub, GitLab, Jira, Linear |
| Design | Figma, Adobe Creative Cloud |
| Marketing | HubSpot, Mailchimp, Salesforce |
| Security | Okta, 1Password, Snyk |
| Infrastructure | Datadog, PagerDuty, Cloudflare |
Cost Metrics
Subscription Overview
| Metric | Description |
|---|---|
| Total Subscriptions | Number of active subscriptions |
| Monthly Spend | Total monthly subscription cost |
| Annual Spend | Projected annual cost |
| Per-Seat Cost | Average cost per user |
License Utilization
Track actual usage vs. purchased licenses:
- Active users vs. total licenses
- Utilization percentage
- Unused license cost
Analytics Views
By Category
Group subscriptions by:
- Tool category
- Department
- Project
- Team (via hierarchy)
By Billing Cycle
| Cycle | Details |
|---|---|
| Monthly | Subscriptions billed monthly |
| Annual | Subscriptions billed yearly |
| Usage-based | Pay-as-you-go subscriptions |
Cost Allocation
Assign subscriptions to your organizational hierarchy:
- Department
- Project
- Team
This enables cost center reporting and chargeback.
Managing Subscriptions
Adding Subscriptions
- Go to Integrations → Subscriptions
- Select the provider or add custom subscription
- Enter plan details and pricing
- Assign to hierarchy (optional)
Tracking Renewals
CloudAct tracks renewal dates:
- Upcoming renewals (30, 60, 90 days)
- Auto-renewal status
- Contract end dates
Set up renewal notifications to review subscriptions before they auto-renew.
Cost Optimization
Identifying Savings
- Unused licenses - Reduce seat count
- Duplicate tools - Consolidate similar services
- Plan downgrades - Move to appropriate tier
- Annual vs. monthly - Save with annual billing
Negotiation Insights
Use spending data for vendor negotiations:
- Historical spend trends
- Usage patterns
- Multi-year commitment options